Metadata & Course Reserves Assistant, Library

Job Number:
Library Assistant 4
Date Posted:
July 28, 2022
Employee Group:
Hiring Range:
$38,038.00 - $42,988.40
Position Category:
Full-Time, Continuing
Probation/Trial Period:
910 working hours or six (6) months, whichever comes first
Salary Range:
$38,038.00 - $50,432.20
Start Date:
As soon as possible
35 hours per week
Winnipeg, MB
Job Type:
Close Date:
Professional Areas:


  • Creates, maintains and updates metadata for physical and digital resources.
  • Performs original and copy cataloguing in MARC and non-MARC formats.
  • Uses automated or manual procedures to modify, update, or activate records describing Library resources.
  • Applies appropriate standards and procedures for resource description (including but not limited to RDA, MARC 21, KBART, LCC and LCSH).
  • Assists with diagnosing and resolving MARC and non-MARC metadata issues in various systems.
  • Collaborates with colleagues to address bias in our institution’s metadata, and works to create more inclusive descriptions of our resources.
  • Performs physical processing of Library resources, including attaching barcodes and bookplates, stamping, tattle taping, and labelling.
  • Assists Reserves Coordinator during peak periods to fulfil faculty requests for print and electronic course readings; verifies bibliographic information and assists with copyright checks to ensure compliance with the University’s Fair Dealing guidelines; and removes expired materials from reserve at the end of the semester.
  • Locates and processes items to be placed on reserve, including scanning and editing print materials to create high quality PDFs.
  • Responds to phone and email inquiries from students and faculty.
  • Troubleshoots patron access issues with the Course Reserves management system, escalating the problem to Library Systems when necessary.
  • Maintains a broad working knowledge of the Course Reserves department and ensures service coverage when the Reserves Coordinator is absent.
  • Attends meetings and takes part in Library teams and committees as appropriate.
  • Assists with special projects as assigned.


  • A 2-year diploma from a recognized Library technician’s program or equivalent is required.
  • High School Completion or acceptable equivalent.
  • Undergraduate degree would be an asset.
  • One year of directly related library experience using procedures, standards and systems appropriate to the areas.
  • Experience with descriptive metadata work, using descriptive standards and vocabularies such as RDA, MARC 21, KBART, LCC and LCSH is preferred.
  • Experience with course reserve and integrated library system software.
    • Familiarity with Ares and/or OCLC’s WMS would be an asset.
    • Familiarity with the function and structure of library knowledge bases would be an asset.
  • Experience with Microsoft Office.
  • Experience with ABBYY FineReader or other PDF editing software would be an asset.
  • Experience with MARCEdit would be an asset.
  • Strong analytical and technology skills and the ability to learn new software applications and metadata standards.
  • Strong attention to detail.
  • Strong problem-solving skills.
  • Ability to work independently and cooperatively with others.
  • Ability to communicate effectively orally and in writing with faculty, staff, students, and the public.
  • Ability to apply automated/manual procedures/systems.
  • Ability to understand and follow oral and written instructions.
  • Ability to multitask and manage time effectively.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Condition(s) of Employment:

  • Must be legally entitled to work in Canada.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated.  The Policy has been suspended effective May 2, 2022.  However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

If you require accommodation supports during the recruitment process, please contact Shelby Phillips, HR Assistant at 

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or 204.786.9066.