Data Privacy and Records Analyst, Data Privacy and Compliance Office

The Data Privacy and Compliance Office is responsible for developing and operating UWinnipeg’s data privacy/compliance program that coordinates and implements multiple functions crucial to the overall control of the University’s data, including privacy, access to information, and data/records management.

The Data Privacy and Records Analyst is a full-time continuing position that plays a central role in the delivery and maintenance of the University’s data privacy/compliance program.

Responsibilities:

• Analyzes the University’s program areas and operations to identify current activities and practices.
• Generates inventories that capture personal data processing across the University.
• Assists in the design and implementation of data/records classification systems and retention schedules pursuant to the University Records Policy.
• Updates data/records classification systems, retention schedules, and inventories based on changes to operations or legislative requirements.
• Generates records of processing activities to demonstrate how a data subject’s personal data is processed across the University.
• Assists with the completion of data privacy/compliance impact assessments.
• Collaborates with personnel from other University offices in the operation of a University-wide data governance program.
• Performs research and analysis to identify new projects.
• Provides input and assistance in drafting protocols, guidelines, policies, and memos.
• Receives and coordinates access to information requests.
• Prepares reports and other documents for the Government of Manitoba and the Office of the Manitoba Ombudsman regarding access to information.
• Responds to inquiries from faculty, staff, students, and the public concerning data privacy, data/records management, and access to information.
• Delivers high-quality training and education to the University community.
• Keeps up-to-date on relevant law and compliance requirements.
• Other related duties as assigned.

Qualifications:

• Graduate degree in a relevant area preferred; undergraduate degree required.
• Designation from a relevant professional association (e.g., IAPP, PACC) an asset.
• Minimum 3 years of related experience in data privacy, access to information, or data/records management, preferably in a post-secondary or government environment.
• Experience managing projects throughout their full lifecycle.
• Experience interpreting and applying legislative requirements.
• Experience delivering training and preparing reports, briefing notes, and similar correspondence to internal and external stakeholders.
• Experience interpreting, applying, and enforcing policies.
• Experience working independently and taking initiative.
• Knowledge of the goals, policies, and resources of the University of Winnipeg.
• Strong oral and written communication skills, including public speaking.
• Demonstrated ability to communicate complex privacy and data/records issues to broad audiences.
• Strong proficiency using Microsoft 365 including SharePoint.
• Knowledge of provincial, federal, and international legislation and best practice relating to data privacy, access to information, and data/records management.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong interpersonal skills, including demonstrated ability to establish and maintain collaborative relationships.
• Demonstrated ability to interact effectively with program managers and leadership at all levels.
• Strong analytical and problem-solving skills.
• Ability to maintain high level of confidentiality.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered. 

Condition(s) of Employment:

• Must be legally entitled to work in Canada.

The salary range for this position will be from $82,523 to $104,536 annually.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca.