Accounts Receivable | Cash Application Clerk

Job Number: ARC-0522
Department: Accounting/Finance
Location: Eden Prairie, MN
Job Type: Full Time Salaried
Close Date: 10/23/2013
Professional Areas: Administration
Salary Range: DOE
Description:

Reporting to the Credit Supervisor, the Accounts Receivable Clerk is responsible for daily cash applications, daily Bank reconciliation, posting and preparation of customer invoices, managing weekly reconciliation and billing of consignment inventories for all US and Canadian facilities to ensure efficiency and compliance with company policies and practices and promotes a positive public image of the company. 

RESPONSIBIITIES AND DUTIES:

CASH RECEIPTS

  • Organizes daily receipt and posting by division and company within 4 bank accounts for all Lockbox, Wire and ACH/EFT transactions in a timely manner, balancing daily all cash applications to Bank statements.
  • Works with Collections Specialist, Sales and all necessary internal departments to resolve payment discrepancies in a timely manner.
  • Maintains daily log of deductions on remittances, and follow-up for discrepancies until resolved.
  • Assist as needed in month end reconciliations to general ledger bank account entries. 

SALES INVOICING

  • Prepares SAP system daily invoicing to customers for prior days shipments for 3 divisions, entering freight charges or steel surcharges as reported by each division, ensuring daily billing of all divisions is completed and accurate invoices mailed to customers.
  • Investigate and take corrective action on exception reports as necessary.
  • Review month end statements for accuracy and mail as needed. 

COMMUNICATIONS

  • Communicates status of A/R issues to internal groups.
  • Ensures daily contacts with customers are recorded in customer database. 

PROCESS IMPROVEMENTS / LEAN INITIATIVE

  • Identify process improvements, working with Credit Supervisor for corrective actions and implementation. 

SUPPORT

  • Performs other special projects and duties as assigned. 

SKILL SET/COMPETENCIES:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and interpersonal skills, including ability to consistently follow up on requests for information/documentation both inside and outside the company.
  • Ability to work within a team.
  • Ability to use PC and widely used software packages, e.g., spreadsheets (Excel), word processing (MS Word), HRIS/database.
  • Ability to learn new software packages as necessary.
  • Ability to meet deadlines; accomplish work in order of priority; professionally maintain composure and effectiveness under pressure and changing conditions.
  • Ability to learn new duties and adjust to new situations encountered on the job within a reasonable amount of time.
  • Ability to negotiate conflict, resolve disputes, observe confidentiality and maintain constructive working relationships with people at all levels of an organization (both inside and outside the company).

 QUALIFICATIONS: 

Education:                    Associates Degree in accounting with an accredited college or university and/or equivalent experience.

Experience:                 5+ years progressive experience in an Accounts Receivable cash application.    

DISCLAIMER:  The information on this description has been designed to indicate the general nature and level of work performed by an employee with this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of an employee to this job.

 

Phillips and Temro is an Equal Opportunity Employer. We do not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

DISCLAIMER: The information on this description has been designed to indicate the general nature and level of work performed by an employee with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of an employee to this job.
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