MAXIM TRUCK & TRAILER - POSITION DETAIL

Accounts Receivable Administrator-Term: Br.1

Location: Winnipeg, MB
Job Type: Full Time
Close Date: 11/13/2012
Description:

Position Summary

Processes and posts a high volume of customer payments and bank deposits accurately for multiple Maxim branches and on a same day basis to ensure accurate crediting of companies incoming monies.

Responsibilities

  1. Prepares Winnipeg branches daily bank deposit (cash & cheques), posts onto correct customer accounts, and performs journal entries (35%).

Performance Coaching Standards

  • Cheques are applied to the proper invoices and correct customer accounts
  • Invoice totals match with deposit totals
  • Deposit book(s) updated before bank deposit
  • Completed by 12:00 PM daily (for courier pick up)
  1. Reconciles all Maxim Electronic Fund Transfers (EFT) payments on bank statement to account remittances, posts onto correct customer accounts, and performs journal entries.  (20%)

Performance Coaching Standards

  • Work is completed accurately and on daily basis
  • Ensure direct deposits and pre-authorizations match remittances
  • Payments are posting onto correct customer accounts
  • No customer complaints regarding depositing into wrong accounts
  1. For Maxim locations that deposit payments locally, posts customer payments, performs journal entries, and reconciles to the bank deposit slips. Notifies branches of corrections that are required and follows up as required. (20%)

Performance Coaching Standards

  • Work is completed accurately and on daily basis
  • General ledger includes all the information from deposit for future reference
  • Follow-up with Branches on details needed and/or questions regarding the deposits
  • No customer complaints regarding depositing into wrong accounts
  1. Reconciles all Maxim credit card slips to invoices and to batch close tape, posts to correct invoice, and performs journal entries.   (20%)

Performance Coaching Standards

  • Work is completed accurately and on daily basis
  • General ledger includes all the information from deposit for future reference
  • Follow-up with Branches on details needed and/or questions regarding the deposits
  • No customer complaints regarding depositing into wrong accounts
  1. Performs related administration. For example:  (5%)
  • Divides and files all nightly reports
  • Responsible for other customer A/R filing
  • Answers customer requests and questions

Performance Coaching Standards

  • Work is completed accurately by the deadline
  • Files are easy to locate in future
  • Calls are returned to customers promptly
  1. Other duties as assigned

Qualifications

Education & Experience:

  • 2 – 3 years Account Receivable payment postings
  • 2 years of office administration
  • Experience in multi-branch environment preferred
  • Basic accounting course an asset

Skills:

  • Well developed computer skills (keyboarding, data entry, E-mail)
  • Ability to learn an in-house posting system
  • Organized, sets priorities, and meets deadlines
  • Strong numbers-orientation, attention to detail, accuracy
  • Ability to work with interruptions
  • Knowledge of Karmak or exposure to another DOS-based system preferred
  • Understanding of the collections process an asset
  • Superior internal and external customer service skills

Other: 

  • Monday to Friday, 8:00 AM to 4:30 PM
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